PROCESSING OF PERSONAL DATA
ARA VINC GESTIÓ DOCUMENTAL SL, AS RESPONSIBLE FOR THE TREATMENT, WITH CIF B-67.110.767, INFORM YOU IN ACCORDANCE WITH THE LEGISLATION IN FORCE ON THE PROTECTION OF PERSONAL DATA, THAT THE PERSONAL DATA COLLECTED THROUGH THE DIFFERENT FORMS, THOSE THAT YOU REACH THE CONTACT EMAIL ADDRESSES AND THOSE THAT YOU MAY FACILITATE IN TELEPHONE CONVERSATIONS, WILL BE TREATED WITH THE FOLLOWING PURPOSES:
- Address the comments or queries that you send to our organization.
- Management of the services provided to the clients of our organization.
- Economic management of the company.
- Receipt of your Curriculum Vitae and evaluation of your candidacy for job vacancies in our organization.
- Management of the employment relationship with our employees.
- Video surveillance of the facilities.
The data you provide us will be kept for the time strictly necessary to meet your request (less than six months, unless an action is derived from your request that requires, for legal reasons, to be kept for a longer period of time), to keep you as an interested party. in future selection processes (one year) or during the years necessary to comply with legal obligations, such as labor and tax legislation or other applicable legislation.
We inform you that you can exercise the rights of access, rectification, deletion, opposition, limitation of treatment and portability of the personal data that you have provided us. For this, you can send your request to our organization, sending us your request by postal mail to Ara Vinc Gestió Documental S.L., Ref. Data Protection, C/ Salvador Espriu, 5-7 08908 – L’Hospitalet de Llobregat (Barcelona), or send your request by email to the address dpo@aradoc.cat
Next, the information on the processing of personal data carried out by our company is expanded.
1. Data Controller
Ara Vinc Gesció Documental S.L., with CIF: B-67.110.767, company registered in the Mercantile Registry of Barcelona, Volume 20684 Folio 171 Sheet B-11059.
You can contact our company, effectively, in person or by mail at our headquarters: C/ Salvador Espriu, 5-7 08908 – L’Hospitalet de Llobregat (Barcelona). Likewise, you can obtain additional information about the treatments carried out by sending an email to the attention of the Data Protection Officer, at the address dpo@aradoc.cat.
Our company treats different personal data of the interested parties, with different purposes. The different treatments carried out, their purpose, the basis that legitimizes each treatment, the planned assignments to third parties, and the information retention periods are described below:
2. List of personal data processing activities carried out by our organization.
- Attention to comments and queries that you send to our organization.
- Origin of the data: provided by the interested party, through forms provided for this purpose on the website, or information transmitted to the organization by email or telephone.
- Purpose of the treatment: manage the comments and queries that the interested party sends to our organization.
- Basis that legitimizes the treatment: legitimate interest of our organization (the treatment is necessary for the execution of a contract in which the interested party is a party or for the application at the request of the latter of pre-contractual measures), and express consent of the interested party in those cases in which it is requested.
- Data transfers to third parties: transfers of the information provided to third parties outside our organization are not contemplated.
- Data retention period: less than six months, unless your request results in an action that requires, for legal reasons, to be kept for a longer period of time.
3. Management of the services provided to the clients of our organization.
- Origin of the data: provided by the interested party, through forms provided for this purpose on the website, or information transmitted to the organization by email or telephone.
- Purpose of the treatment: manage the services commissioned by the interested parties to our organization.
- Basis that legitimizes the treatment: legitimate interest of our organization (the treatment is necessary for the execution of a contract in which the interested party is a party or for the application at the request of the latter of pre-contractual measures), and express consent of the interested party in those cases in which it is requested.
- Data transfers to third parties: transfers of the information provided to third parties outside our organization are not contemplated.
- Data retention period: less than six months, unless your request results in an action that requires, for legal reasons, to be kept for a longer period of time.
4. Economic management of the company.
- Origin of the data: provided by the interested party or by their legal representative, by email or by phone.
- Purpose of the treatment: to manage the economic activity of the company according to current legislation on tax and commercial matters.
- Basis that legitimizes the treatment: legitimate interest of our organization (the treatment is necessary for the execution of a contract in which the interested party is a party or for the application at his request of pre-contractual measures, and the treatment is necessary for the fulfillment of a legal obligation applicable to the person responsible for the treatment).
- Data transfers to third parties: if necessary, to the public administration with competence in the matter, such as the Tax Agency or Social Security.
- Data retention period: that required by the public administration until the expiration of responsibilities.
5. Receipt of your CV
- Vitae and evaluation of your candidacy for vacant job positions in our organization.
- Origin of the data: provided by the interested party, through forms provided for this purpose on the website, or information transmitted to the organization by email or telephone.
- Purpose of the treatment: evaluation of job applications in our organization.
- Basis that legitimizes the treatment: legitimate interest of our organization (the treatment is necessary for the execution of a contract in which the interested party is a party or for the application at the request of the latter of pre-contractual measures).
- Data transfers to third parties: transfers of the information provided to third parties outside our organization are not contemplated.
- Data retention period: less than one year if it is observed that the applicant’s profile can be adjusted to present or future needs of the company. In the event that the profile does not meet the needs of the company, it will proceed to immediate destruction.
6. Management of the employment relationship with our employees.
- Origin of the data: provided by the interested party or by their legal representative, by email or by phone.
- Purpose of the treatment: manage the employment relationship with our employees.
- Basis that legitimizes the treatment: legitimate interest of our organization (the treatment is necessary for the execution of a contract in which the interested party is a party or for the application at his request of pre-contractual measures, and the treatment is necessary for the fulfillment of a legal obligation applicable to the person responsible for the treatment).
- Data transfers to third parties: if necessary, to the public administration with competence in the matter, such as the Tax Agency or Social Security.
- Data retention period: less than six months, unless your request results in an action that requires, for legal reasons, to be kept for a longer period of time.
7. Video surveillance of the facilities.
- Origin of the data: provided by the interested party when accessing, or trying to access, the facilities in which video surveillance devices are available.
- Purpose of the treatment: safety of people, goods and facilities.
- Basis that legitimizes the treatment: legitimate interest of our organization.
- Data transfers to third parties: security forces and bodies.
- Data retention period: one month from collection.
8. Management of the complaints channel
Management of the complaints channel
Purpose of the processing: the purpose of the processing is the reception and management of complaints made regarding regulatory non-compliance or indications of the commission of criminal offenses in the company in compliance with the provisions of Law 2/23 of February 20, regulating the protection of people who report regulatory violations and the fight against corruption.
Legal basis for processing: Compliance with a legal obligation on the part of ARA VINC GESTIÓ DOCUMENTAL, S.L. GDPR art. 6.1c
Personal data that are not necessary for the knowledge and investigation of the actions or omissions referred to in article 2 of law 2/2023 on the protection of informants be subject to processing, proceeding, where appropriate, to its immediate suppression.
All personal data that may have been communicated and that refer to conduct that is not included in the scope of application of the law will be deleted.
If the information received contains personal data included within the special categories of data, it will be immediately deleted, without proceeding to its registration and processing.
Conservation period: The data will be kept in the complaints channel system only for the time necessary to decide whether to initiate an investigation into the reported events. In any case, after three months from receipt of the communication without investigation actions having been initiated, it will be anonymized in order to leave evidence of the operation of the system.
The company has a record book of information and investigation of the information received, guaranteeing its confidentiality as legally established and preserving personal data for a period of no more than ten years.
Access to data and transfer of data to third parties You will have access to the information sent by the interested party, the person responsible for the internal information system, as well as the collaborators authorized by the latter to carry out the appropriate management and investigation.
The data will be communicated to third parties, such as State Security Forces and Corps, prosecutor’s office and national or European judicial authorities, when it is necessary for the adoption of possible corrective measures in the entity or the processing of sanctioning or criminal procedures that, in their case, proceed.
Data Protection Rights:
The interested party, in relation to the data that is processed by Ara Vinc Gestió Documental S.L., has the possibility to freely and freely exercise the following rights:
- Access your personal data.
- Rectify your personal data when they are inaccurate or incomplete.
- Delete your personal data when they are not necessary for the purposes for which they were collected, among other reasons.
- Limit the processing by Ara Vinc Gesció Documental S.L. of all or part of your personal data in the circumstances determined by law.
- Oppose certain treatments in the circumstances and for reasons related to your particular situation.
- Request the portability of your personal data in an interoperable and self-sufficient format.
- Withdraw, at any time, the consents previously granted.
To exercise these rights, you can write to Ara Vinc Gesció Documental S.L., duly proving your identity, through:
- Email: dpo@aradoc.cat
- Postal mail: C/ Salvador Espriu, 5-7 08908 – L’Hospitalet de Llobregat (Barcelona), with the reference “Data Protection”.
In person at our offices.
In case of disagreement with the answer obtained, you can contact the Agencia Española de Protección de Datos Personales through the Web www.aepd.es.
